Morbid Anatomy Online (Synchronous) Teaching Procedures

The following guidelines are aimed at helping you organize your online (synchronous) zoom classroom. Our classes are taught using Zoom. Presently, we do not offer you a zoom account, you will need to purchase your own. Here’s a link where you can purchase a month to month or yearly “Pro” account.

Remember, we are here to help! If you’ve read through this carefully and still have questions or need a refresher on how to teach using Zoom, or are new to using Zoom, please email us at least 1 week prior to your class starting so we can help: Education@MorbidAnatomy.org

Presentation Format

Please have your slide presentation saved in one of the following formats and become familiar with presenting it on Zoom:

● PowerPoint (or the equivalent Google Slides)

● Keynote

● Acrobat Reader

● PDF in Preview

Zoom Set-Up For Instructors

To create a Zoom meeting, please follow these steps in order:

● Log into Zoom and select “schedule meeting”

● Enter the title of your event in the “topic” field

● Select the date, time, and timezone of your event from the drop-down. Most events will take place on Eastern Time (US and Canada)

● For multi-week classes, you may select “recurring meeting” to schedule all meetings ahead of time

● Do not select “registration required”

● For the security option, select PASSCODE

● For the video option, we recommend selecting OFF to give attendees control over their cameras. Once class begins and your video is turned on, students will follow your lead.

● For the audio option, select BOTH

● Please make sure to record, either manually or by enabling automatic recording when setting up your meeting. By enabling automatic recording you will ensure the class was recorded. You can always trim the clip gettng rid of empty space at the beginning.

(This is very important, I put a sticky note on my screen to remind myself. Many of our students elect to watch the class at their leisure and purchase it knowing they will receive the recording (more on that below). If you forget to record, you’ll have to separately record your lecture and forward that on to your students.)

Inviting participants

Upon completion of set-up, Zoom will generate a meeting invitation with a web link, passcode, and dial-in numbers for mobile participants. Please copy this message in its entirety and email it to your student roster list between 24 to 48 hours before your first class begins. For this first email, known as the “Welcome Email (template linked here)” DO NOT send a group email as they tend to go into spam. Email each student individually and ask them to confirm receipt and add you to their address book. Subsequent emails can be sent to the whole group; please bcc for privacy.

Conducting your meeting

If you need a refresher on conducting your class over zoom, or are new to teaching over zoom, no worries - we are here to help! Please reach out and request a zoom tutorial at least a week prior to your class. Email us so we can set up this one-on-one meeting at Education@MorbidAnatomy.org

Have a great class!

Ending your meeting

When you are ready to end your meeting, click once on END MEETING. You will be prompte to select END MEETING FOR ALL or LEAVE MEETING. It is imperative that you select END MEETING FOR ALL, as the latter option allows the meeting to continue in your absence.

Video Recording

Students who miss a class meeting or wish to revisit lessons can access a recording of your class via a private link. Once you’ve ended your class, a recording will automatically download to your device. Within 24 hours of your event, please use this free service, WeTransfer, linked here, to send your class recording to education@morbidanatomy.org for upload to the Morbid Anatomy Vimeo account. You may bypass this step by storing and sharing videos with students yourself if you prefer, but please make sure to disable downloads so that content can’t be reproduced, embedded, shared or sold.

IMPORTANT - TECH NOTE: If, for any reason, a video does not record, please record the class session on your own and send it to your students. Class sessions without a corresponding video will be refunded to students.

Mailing List

Feel free to add the emails of class participants to your own mailing list! Students often ask about other class offerings or events with their instructors. This way, you can keep them informed of future engagements and news.

Payment

Payment will be 70% of the net ticket sales through the Morbid Anatomy platform (n.b. net ticket total includes an automatic -4% fee for shared 3rd party processing fees). US-based instructors will automatically have payment direct-deposited to their bank account, after setting up a profile - including a completed W9 - within our Intuit platform. International instructors who do not have a USA bank account will be paid via PayPal.

For all future courses, you will receive two payments - half on the Monday after your first class and the remaining half the Monday after your final session. You will receive a confirmation email on those days letting you know to look for the deposit so you can alert us to any issues.

You will no longer need to invoice us to trigger payment processing, but do alert us to any changes to your bank account information as they occur.

Cancellation and conflict policy

Students can request a refund up until the start of the first class. After the first class, refund requests are evaluated and processed on a case-by-case basis.

In the event that you must cancel a class meeting, please notify us within no less than 48 hours. We will work with you and your students to arrange a make-up date. In the event that a personal conflict between a student and instructor arises, we will do our best to mediate and resolve the issue. Our goal is for each student to complete the class with a positive outcome, while at the same time protecting the interests of our instructors.

Communication

Your point contact for class-related questions will be education@morbidanatomy.org, however feel free to contact (hello@morbidanatomy.org) with any urgent questions or issues on the day of your class meeting.

At least one month in advance of your class:

You will receive an email from Education@MorbidAnatomy.org with a link to your class roster on a Google sheet (you will only be able to view this via a gmail email account).

This document will have a tab for each new class as they are added, and within those tabs, rosters for each class, including name, email, and ticket level.

After the initial send, class rosters within the doc will be updated weekly every Wednesday before the class begins, so our educators can check the living docs as the need arises.

48 hours before your first class begins: The Welcome Email

As noted above, you are responsible for sending out a Welcome Email. Click here for instructions and an easy to follow template. It is very important that you send this welcome email to each student individually. You must cc us (education@morbidanatomy.org) on this welcome email so we can forward it to last minute student sign ups. More on this in the Welcome Email Instructions.

**DO NOT send a group email as they tend to go into spam. Email each student individually and ask them to confirm receipt and add you to their address book. Subsequent emails can be sent to the whole group; best practices is to bcc for privacy.

The day/evening of your class:

We watch the enrollment of your class carefully on the day of. Often, you will have last minute sign-ups. As long as you cc’d us on your Welcome Email we can forward it to these students (we will cc you so you know there has been a new signup. Also, you can keep an eye on your class roster google sheet (discussed above).

In the case that any student enrolls after day 1 of the class, you will receive an email alerting you that you you have a new student. It is up to you to email the student sending them the zoom link and past class recordings so they can get caught up.

24 hours after your class:

As outlined above in the section titled Video Recording you are required to record your classes and send us the class recording via WeTransfer (see instructions above). Once we receive your class video we upload it to our Vimeo (protected so it cannot be downloaded) and send you the Vimeo link ASAP so you can share it with your students. IMPORTANT: share this vimeo video link to your students within 24 - 36 hours after your class. Remember, some students only watch the video recordings and this will enable them to stay up-to-date with your class.